Verified Conformity Assessment Program (VCAP)

NCWM Publication 14: Administrative Policy contains the policy for the Conformity Assessment Process.  This portion of the Administrative Policy is presented here as a convenience to our stakeholders:  NCWM Publication 14: Administrative Policy, Section 21.1.3 and 21.2.

NCWM is working to identify all active certificates for Indicating Elements.  As a courtesy, certificate holders are being notified of VCAP requirements and the established timeline.  Please note that the NCWM Board of Director’s does not consider it to be NCWM’s responsibility to identify all certificate holders and affected certificates.  Certificate holders are responsible for reviewing their active NTEP certificates and compliance with VCAP.

VCAP FAQs


VCAP Checklists

Checklists are provided as a tool for VCAP auditors performing systems audits for NTEP Certificate Holders.  Two checklists are available.  One is the Systems Audit Checklist for manufacturers of weighing devices.  The other is the Systems Audit Checklist for holders of private label Certificates of Conformance.

Completed checklists by VCAP auditors are submitted to the NTEP Administrator (darrell.flocken@ncwm.com) for review along with the entire VCAP Audit Report.

VCAP Compliance Timelines

  • Indicating Elements
  • Complete Scales
  • Automatic Weighing Systems
  • Automatic Bulk Weighing Systems
  • Bulk-Conveyor Scales
Jan 2015 -
March 2015		 Jan 2015 -
May 2016		 Jan 2015 -
Nov 2016		 Jan 2015 -
Dec 2016		 June 2016 December 2016
NTEP notifies active CC holders to comply with VCAP requirements Parent CC holders to put VCAP QM system in place Private Label CC holders to put VCAP QM system in place NTEP evaluates incoming audit reports NCWM declares CCs inactive if Parent CC holder fails to comply with VCAP NCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified Body CC holder to have audit conducted by Certified Body NTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEP Submit audit report to NCWM/NTEP
Jan 2017 -
March 2017		 Jan 2017 -
May 2018		 Jan 2017 -
Nov 2018		 Jan 2017 -
Dec 2018		 June 2018 December 2018
NTEP notifies active CC holders to comply with VCAP requirements Parent CC holders to put VCAP QM system in place Private Label CC holders to put VCAP QM system in place NTEP evaluates incoming audit reports NCWM declares CCs inactive if Parent CC holder fails to comply with VCAP NCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified Body CC holder to have audit conducted by Certified Body NTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEP Submit audit report to NCWM/NTEP
July 2017 -
Sept 2017		 July 2017 -
Nov 2018		 July 2017 -
May 2019		 July 2017 -
June 2019		 December 2018 June 2019
NTEP notifies active CC holders to comply with VCAP requirements Parent CC holders to put VCAP QM system in place Private Label CC holders to put VCAP QM system in place NTEP evaluates incoming audit reports NCWM declares CCs inactive if Parent CC holder fails to comply with VCAP NCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified Body CC holder to have audit conducted by Certified Body NTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEP Submit audit report to NCWM/NTEP
Jan 2018 -
March 2018		 Jan 2018 -
May 2019		 Jan 2018 -
Nov 2019		 Jan 2018 -
Dec 2019		 June 2019 December 2019
NTEP notifies active CC holders to comply with VCAP requirements Parent CC holders to put VCAP QM system in place Private Label CC holders to put VCAP QM system in place NTEP evaluates incoming audit reports NCWM declares CCs inactive if Parent CC holder fails to comply with VCAP NCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified Body CC holder to have audit conducted by Certified Body NTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEP Submit audit report to NCWM/NTEP
July 2018 -
Sept 2018		 July 2018 -
Nov 2019		 July 2018 -
May 2020		 July 2018 -
June 2020		 December 2019 June 2020
NTEP notifies active CC holders to comply with VCAP requirements Parent CC holders to put VCAP QM system in place Private Label CC holders to put VCAP QM system in place NTEP evaluates incoming audit reports NCWM declares CCs inactive if Parent CC holder fails to comply with VCAP NCWM declares CCs inactive if Private Label CC holder fails to comply with VCAP
CC holder to have audit conducted by Certified Body CC holder to have audit conducted by Certified Body NTEP contacts CC holders not meeting VCAP requirements to encourage compliance
Submit audit report to NCWM/NTEP Submit audit report to NCWM/NTEP